Please leverage the email templates below to communicate widely with your key stakeholders. We have proposed sample communication deadlines in the left-hand column based on the goal of kicking off mentoring partnerships in April 2023. Pre-work will take approximately 2-3 months to complete the steps in the right-hand column. Please contact us if you need deadline extensions, support in modifying the communication strategy, or if you’d like to see alternative launch dates. The current enrollment deadline is set for January 20, 2023. We can customize launch sessions for groups of 20+ mentees.
Example Internal Communication Strategy and Deadlines (You Manage this)
December 27, 2022 Communicate Program Opportunity to Business Leaders and HR Community
Key leaders provide important perspectives for nominations of program participants – mentees and mentors. Use this sample email to communicate your partnership with Menttium and the key details needed to make nominations. Customize this to reflect your company’s goals for the program.
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January 13, 2023 Notification to Selected Employees' Managers
Use this sample communication to inform supervisors and managers of their employee’s participation in the Menttium program and to outline the expectations for managers.
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January 17, 2023 Congratulatory Letter to Selected Mentees from Senior Leadership
Use this sample email communication to congratulate mentee nominees and advise them of the upcoming Program Orientation.
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Mentee Roadmap Upon Enrollment (Menttium Manages this)
Roadmap for the Mentee Journey
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January 31, 2023 Welcome Letters
Mentees and their managers will receive a Welcome to Menttium email with instructions for their next steps.
Month of February 2023 Pre-work
Mentees and their managers will complete the program pre-work including their pre-mentoring assessment, online profile, goal setting and phone interview.
Month of March 2023
Menttium will begin selecting a mentor for each individual mentee based on the pre-work data collected, taking into account their individual unique goals, career aspirations, ideal mentor criteria, etc.
Beginning of April 2023
Menttium will send match notification to mentees and gauge excitement level in the proposed match. We have a 95% success rate in matching, but will remedy and match concerns prior to or during the program year.
April 5, 2023 Launch!
Mentees and mentors will attend a live webinar providing instructions for how to fully leverage the mentoring experience. Partnerships will establish their introductory meetings and begin connecting with each other.
April 2023 - March 2024
Mentees, their Managers and Mentors will be invited to attend monthly Business Education Webinars, will receive monthly eMinders providing tools and resources to support their partnership and will receive quarterly check-ins from Menttium that will be aggregated and anonymized to share back with the program owner at your corporation.
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