Please leverage the email templates and key dates listed below to guide your communication plan with your key stakeholders. Please note that pre-work will take place over the course of approximately 2-3 months, starting at the end of August once mentee enrollment has been submitted. Please contact us if you need any additional support as you prepare your organization and your mentees for the Menttium experience!
Example Internal Communication Strategy and Deadlines (You Manage this)
August 1, 2023 Communicate Program Opportunity to Business Leaders and HR Community
Key leaders provide important perspectives for nominations of program participants – mentees and mentors. Use this sample email to communicate your partnership with Menttium and the key details needed to make nominations. Customize this to reflect your company’s goals for the program.
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August 16, 2023 Notification to Selected Employees' Managers
Use this sample communication to inform supervisors and managers of their employee’s participation in the Menttium program and to outline the expectations for managers.
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August 23, 2023 Congratulatory Letter to Selected Mentees from Senior Leadership
Use this sample email communication to congratulate mentee nominees and advise them of the upcoming Program Orientation.
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Mentee Roadmap Upon Enrollment (Menttium Manages this)
Roadmap for the Mentee Journey
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September 5, 2023 Welcome Letters
Mentees and their managers will receive a Welcome to Menttium email with instructions for their next steps.
Month of September 2023 Pre-work
Mentees and their managers will complete the program pre-work including their pre-mentoring assessment, online profile, goal setting and phone interview.
Month of October 2023
Menttium will begin selecting a mentor for each individual mentee based on the pre-work data collected, taking into account their individual unique goals, career aspirations, ideal mentor criteria, etc.
Beginning of November 2023
Menttium will send match notification to mentees and gauge excitement level in the proposed match. We have a 95% success rate in matching, but will remedy and match concerns prior to or during the program year.
November 8, 2023 Launch!
Mentees and mentors will attend a live webinar providing instructions for how to fully leverage the mentoring experience. Partnerships will establish their introductory meetings and begin connecting with each other.
November 2023 - October 2024
Mentees, their Managers and Mentors will be invited to attend monthly Business Education Webinars, will receive monthly eMinders providing tools and resources to support their partnership and will receive quarterly check-ins from Menttium that will be aggregated and anonymized to share back with the program owner at your corporation.
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